2013 PSA INTERNATIONAL EXHIBITION
PICTORIAL PRINT DIVISION
INFORMATION AND CONDITIONS OF ENTRY
Deadline for Receipt of Entries - Saturday, July 20, 2013

CO-CHAIRMAN
Jaci Finch, APSAEmail: finch.photo@cox.net
Doug Finch, APSA
6417 Sudbury Drive
Oklahoma City, OK 73162-1725
USAPhone: +1-405-728-7374

SECTIONS
The PSA Pictorial Print Division (PPD) offers one section in each of four Print Classes for the 2013 PSA International:

(1) Open/General - Large Color Print Class
(2) Open/General - Large Monochrome Print Class
(3) Open/General - Small Color Print Class
(4) Open/General - Small Monochrome Print Class

All entries in either Monochrome Class section must conform to the Monochrome Definition given below.

An entry consists of 1-4 prints in one section by a single person. Entries in each section will be judged in 4 rounds using a 15 point scoring system (1-5 points/judge).

All acceptances in each section are eligible for Pictorial Print Star Ratings for that Class subject to the requirements of the Pictorial Print Division.

The exhibition is open to anyone; however, an entry may be rejected when the sponsoring organization or its agent, in its reasonable discretion, believes the entry does not conform to the exhibition rules and conditions.

MONOCHROME DEFINITION
Monochrome prints are defined as having not more than two colors, monochrome plus one other color.

Hand-colored prints are to be included with, and considered part of the Color Print Sections.

JUDGES
All Sections
Jan Lee, APSA, EPSA - Edmond, OK
Wally Lee, APSA, PPSA - Edmond, OK
Tom Savage, APSA, MPSA - Saginaw, TX

ENTRY FEES
Non-return Print Fees (Unmounted)
World Wide
1 Section No-return$7 US Total
2 Sections No-return$9 US Total
3 Sections No-return$11 US Total
4 Sections No-return$13 US Total
Groups (See Group Submittals Below)$4 US Total per non-return section

Return Print Fees (Unmounted)
North AmericaOther
1 Section Return$12 US Total$24 US Total
2 Sections Return$18 US Total$32 US Total
3 Sections Return$24 US Total$40 US Total
4 Sections Return$30 US Total$48 US Total
Groups (See Group Submittals Below)$8 US Total*$12 US Total*   (* - per return section)

Mounted Print FeesMounted prints not allowed

FEE PAYMENT
PayPal is available for payment on-line. Please note that you do not need to have your own PayPal account to pay using PayPal, just a valid debit or credit card (American Express, Discover Card, Master Card, and Visa). Please do not combine payments for the Pictorial Print sections with payments for other sections in this Exhibition and/or for other people on the same transaction. If you do have your own personal PayPal account you must still use the Exhibition's PayPal form to submit your payment.

Entrants may pay in US Dollars by cash or check. All checks must be made payable to “PSA” and must be drawn on a US bank. Print entrants must include the cash or check with their prints and print entry forms if not paying by PayPal. Remember to sign the entry form if allowing prints not to be returned. IRC's are not an acceptable form of payment.

Any entry without paid entry fees at the time of judging will not be judged or returned to the sender.

CALENDAR
Closing Date:July 20, 2013
PLEASE NOTE: This is a received by date,
It is NOT a Postmarked by date.
Judging Dates:August 2, 2013 and August 3, 2013
Notification Date:August 10, 2013
On-line Catalog Availability Date:October 13, 2013
Print Return Date (if applicable):October 13, 2013

MAKER'S NAME
The maker’s name and/or the image title must not be in the image area or in any other area visible to the judges of any digital files, slides or prints. This includes copyrights.

PREVIOUSLY ACCEPTED IMAGES
An image (or a nearly identical in-camera duplicate) previously accepted in any PSA recognized International Pictorial Print Division section (a.k.a. Division) is not eligible for entry in the same Pictorial Print Division section (a.k.a. Division) of the same Exhibition. The 2013 PSA International is not an exception.

DUPLICATE IMAGES
The same image may not be submitted in both the Large Pictorial Print Class and the Small Pictorial Print Class of the 2013 PSA International. Versions of the same image may be submitted in the Color and Monochrome sections of the same class. Please note: Different images with the same title or the same image with different titles will be considered the same image. This does not prevent the same images from being submitted in the Nature, Photo Travel or Photojournalism print sections provided they meet the requirements and restrictions of those sections..

ORIGINAL IMAGE STATEMENT
Entries must originate as photographs (image-captures of object via light sensitivity) made by the entrant on photographic emulsion or acquired digitally. By virtue of submitting an entry, the entrant certifies the work as his/her own and permits the sponsors to reproduce all or part of the entered material free of charge for publication and/or display in media related to the exhibition. This will include the Exhibition (audio-visual program) of the accepted images to be shown at the 2013 PSA Conference and may include use in the PSA Journal and low resolution posting of acceptances on a web site. Images where entrants do not give this permission will be disqualified. The exhibition assumes no liability of any misuse of copyright. All final work must be on photographic print material or digital print material.

LICENSE AGREEMENT
The On-Line Entry Form includes a voluntary License Agreement as follows: I hereby give PSA permission to use my submitted images in PSA Educational Programs produced on CD's, DVD's or in Downloadable form, using ProShow Gold or equivalent software that does not allow program users access to individual images, for use by PSA Members, Clubs, Chapters and Councils wherever they may be. I am of Legal Age, and own all rights to these images, including copyright, or my parent or guardian gives permission on my behalf if I am not of Legal Age.

Informative Note: This License Agreement is over and above the permissions granted in the Original Image Statement above. The Judges will not be informed of the status of the License Agreement. Not accepting this License Agreement in no way affects whether the images submitted are accepted or disqualified.

CATALOG
Images accepted in this Exhibition will be eligible for inclusion in Pictorial Print Division Star Ratings applications by PSA members subject to the requirements of the Pictorial Print Division. An on-line 8½"x11" PDF Exhibition Catalog listing all acceptances in all four Pictorial Print Sections of the 2013 PSA International Exhibition is included with your entry fee. A link will be included on the Exhibition Web Site www.psaexhibition.com so you can email the Catalog to yourself and save as an electronic file and/or print out. The Catalog will be formatted for printing on both standard 8½"x11" paper and standard A4 (8-1/4”x12”) paper. This is the same Catalog that will be provided to the Pictorial Print Division Star Ratings Director and the Pictorial Print Division Who's Who Director and will include color reproductions of the medal winning images. Printed hard copies of the Catalogs will not be mailed to the entrants.

AWARDS
Each Section
PSA Awards
1-PSA Gold Medal; 1-PSA Silver Medal; 1-PSA Bronze Medal, 6-PSA Honorable Mention Ribbons
PPD Awards
Creative (Altered Reality) Award; Portrait (Human) Award
Chairman's Choice Award
Club Award (See Below)

Additional PSA Silver Medals, Bronze Medals and Honorable Mention Ribbons will be awarded depending on the number of entries received.

BEST CLUB AWARD
The four scores in a single section of each entrant of an eligible club will be totaled, then the totals of the entrants of that club with the highest totals, up to a maximum of 7 entrants, will be combined to determine that club’s score. The club with the highest resulting total will be the winner of the Best Club award for that section.

TITLES
Each Image must have a unique title. Once an image has been accepted in any PSA Recognized Exhibition, regardless of section or Division, that same image, or a like “in camera” or a “reproduction” duplicate of that image may not be retitled if used in any other PSA Recognized Exhibition. Words such as Untitled and No Title are not acceptable as part or all of an image's title, nor are camera capture filenames or titles consisting of only numbers.

Titles will not be read aloud during judging.

Please limit titles to 35 characters including spaces and punctuation. The Entry Form software will clip any excess characters resulting in an incomplete title for inclusion in the Catalog. This will cause problems when applying for Star Ratings.

In addition to the title, the back of each print must have the name and address of the entrant in a position that clearly indicates the top of the print from the rear. Only pressure sensitive labels may be used for titles, names and addresses on the backs of prints to prevent bleed-through of the ink. The titles on the backs of the prints must match the titles on the Entry Form.

PRINT SIZE
Large Prints (Class A) may not exceed 20 inches or the metric equivalent (508mm) in the longest dimension or 16 inches or the metric equivalent (406mm) in the shortest dimension. Metric A2 size is not acceptable.

Small Prints (Class B) may not exceed 12 inches or the metric equivalent (304mm) in the longest dimension or 8-1/2 inches or the metric equivalent (216mm) in the shortest dimension. Standard Metric A4 size meets the Class B limits.

PUBLIC EXHIBITIONS
Award winning prints will be on display at www.psaexhibition.com. Selected prints* and all award winners will also be displayed at the 2013 PSA International Conference in Portland, Maine between September 16, 2013 and September 21, 2013.

*Space constraints may prevent displaying all Pictorial Print acceptances at the Conference. All award winners will be shown. Accepted prints not included in the show will still get full credit towards Pictorial Print Division Star Ratings and Who's Who listing and will be in the Pictorial Print Division PDF On-Line catalog.

STATUS LIST
Entries are processed periodically and the status reported on the Exhibition Web Site. The status report heading indicates the time/date of the last status list update and the next scheduled status list update. It takes longer to process and update print status so please be patient. Do not expect an immediate update.

If any problems are noted on the status list, please contact the Pictorial Print Co-Chairman by going to the Pictorial Print menu on the Exhibition Web Site and clicking on Send Email to Chairman to resolve.

EMAIL SPAM BLOCKING
Report Cards will be sent to entrants via email from the Chairman’s Email Address above. Please be sure that this email address has been included in your “safe” email addresses to assure receipt of these emails instead of having them blocked by your security system. Also check your Junk E-Mail or spam folder to see your email software placed any messages from the exhibition there.

Pictorial Print Entry Forms will be computer-generated emails from psaexhibition.com. Computer-generated emails are automatically blocked by some internet email servers so please contact them in accordance with their instructions to allow any computer generated emails from psaexhibition.com if they do not show up in either your Inbox or your Junk E-Mail folder

PayPal confirmation for on-line payments will come directly from PayPal using the sender address service@paypal.com and will be addressed to you using your name as entered on the PayPal page.

DOUBLE CHECK
Please review all the information you fill-in before you click on the Submit button. After you have received your email forms, please double-check the information you entered. If you made any errors, especially any typos in the Image Titles, please make out new entry forms or contact the Pictorial Print Co-Chairman by going to the Pictorial Print Menu on the Exhibition Web Site and clicking on Send Email to Section Chairman to resolve. Whether you pushed the wrong key or not, the information you entered on the entry form, including names, titles, city and countries you entered on the entry form will be the ones listed in the Catalog if the images are accepted.

SUBMITTING PRINTS
You must complete a Pictorial Print Entry Form prior to shipping your prints. Use of the On-Line Print Entry Form with data filled-in on-line is required to maximize legibility and accuracy. Prints for all sections should be mailed in the same package. A separate filled-in form for each section must be mailed with the prints to the Pictorial Print Co-Chairmen at:

Jaci Finch, APSA
Doug Finch, APSA
6417 Sudbury Drive
Oklahoma City, OK 73162-1725
USA


After you have carefully read these “Information and Conditions of Entry”, go back to the main menu and click on the line in the menu labeled Pictorial Print Entry Forms. After you fill out the form and click on submit, you will receive a separate email with the Entry Form for each Pictorial Print section whether you entered each section or not. Print out each of the forms for the sections you entered and mail them with your prints, together with cash and check for Entry Fees if not paying by PayPal. Don’t forget to sign the forms for prints that do not require being returned.

Please do not use Print Screen to capture and print the data entry form if you are using the On-Line Print Entry Form. If you have trouble using the On-Line Entry Form please contact the Pictorial Print Chairman by going to the Pictorial Print Menu on the Exhibition Web Site and clicking on Send Email to Section Chairman to resolve or contact the Exhibition Webmaster by clicking Send Email to Webmaster to resolve.

All prints must be shipped unmounted and flat regardless the country of origin. Separate stiffeners are recommended in the packaging when mailing unmounted prints to prevent damage during shipping. Mounted and/or matted prints will not be judged and entry fees will not be refunded.

A box is provided on the Print Entry Form to give permission to destroy the prints after the Exhibition. Entrants giving this permission must sign in the space provided on the Entry Form and can pay the reduced fees using the Non-Return Print Fees above. All other entrants must pay the higher fees required by the Return Print Fees above. Entrants giving permission to destroy the prints without signing the Entry Form but submitting fees based on destroying the prints will be contacted by the Pictorial Print Chairman to resolve the conflict by obtaining either a signed permission to destroy the prints or the payment of additional funds as required to equal the Return Fees above.  

Class A (Large) prints and Class B (Small) prints may be shipped together. Return prints and Non-Return prints may be shipped together but all prints within the same section must be all Return or all Non-Return. Return prints will be shipped back to the entrant using the same packing material used to submit the prints.

Club entries shipped in a single package are preferred but not required, especially in light of new regulations for international mail to US destinations from some countries. The club name must be clearly stated on all individual Entry Forms. In addition to the individual Entry Forms, the Club Coordinator must include a separate master list with each club entrant, the fees paid by each entrant and whether the individual entrant wants their prints returned or not. If multiple packages will be shipped, this list must be in each package and should also indicate how many packages are being shipped. If the club entry includes both Return prints and Non-Return prints, packing material other than that used to submit the prints may be used to return the Return prints. Club entries must conform to the Group Entry requirements below to be eligible for the group fees.

SUBMITTING PRINTS - GROUP ENTRIES
These conditions are in addition to the "Submitting Prints" instructions above and must be followed for entries to be eligible for the group fees listed above. The coordinator for the group entry will be contacted if the entry does not meet all the requirements below and the prints will not be judged until the proper non-group fees have been paid.

 A Group Entry must consist of 10 or more entries, shipped in one or more packages at the same time, complete with electronically filled-in Entry Forms for each entry. All entries do not need to be in the same package. Entries may be for more than one section.

 The person responsible for collecting and shipping the group entry must include a legible master list in English of all makers included in the group entry, broken down with sections each participant entered, the fees paid by each entrant and the titles of each print each participant entered in each section. If the shipment consists of more than one package, the list must be in each package and must also indicate how many packages are being shipped. The list must also include the name and email address of the participant who will be considered the group coordinator should the Chairmen need to contact someone about the group entry.

 Participants may not pay individually using the Exhibition PayPal site. All fees must be included with the prints as either cash or check(s) made payable to "PSA". It is recommended that individual cash fees be combined into a single check.

 As with individual entrants, Class A (Large) prints and Class B (Small) prints submitted by group participants may be shipped together. Return prints and Non-Return prints may be shipped together but all prints by a single maker within the same section must be all Return or all Non-Return. Return prints will be shipped back to the group coordinator using the same packing material used to submit the prints.

 A box is provided on the Print Entry Form to give permission to destroy the Non-Return prints after the Exhibition. Participants giving this permission must sign in the space provided on their Entry Form and can pay entry fees using the Non-Return Group Fee above. All other participants must pay the higher fees required by the Return Group Fees above.


Deadline for Receipt of Entries - Saturday, July 20, 2013